Consequences for failing to register for administration: 1. Students who do not register for administration in the current semester are declared unregistered as students of Universitas Brawijaya and are not allowed to carry out academic and student activities in that semester. 2. Brawijaya University students who are not registered for more than 2 (two) cumulative and consecutive semesters, are declared dropouts.
Applications for leave of absence can be submitted online via siam.ub.ac.id. The academic section of each faculty will validate and the academic section of the rectorate will issue an approval letter by being exempt from tuition fee payments, and the study period is not counted and the approval letter can be downloaded at the students’ SIAM account. Leave of absence application submitted passed the deadline or after the stipulated date will be rejected, and the student is recommended to immediately apply for terminals and required to pay the tuition fee.
Changing majors must be done in the same level of education and the students must meet all the requirements. Student transfer can be done within the same faculty or between faculties. Please refer to UB Academic Handbook uploaded at: https://ub.ac.id/id/about/official-documents/ in document Number 29.
Leave of absence is administrative registration delay within a certain period of time, which is submitted no later than one month after the registration period and approved by the Rector as it won’t be considered as a study period and is not subjected to tuition fees.
A terminal is an academic leave submitted one month after the end of the registration period and approved by the Rector. A study terminal is not considered as a study period; however, students are still required to pay for tuition fees.
First, the students should register administratively by making payments at the designated bank through various channels. Payment method: https://selma.ub.ac.id/tata-cara-pembayaran. Students who did not re-register on the previous semester must apply for reactivation to the Rector, acknowledged by the the Faculty’s Vice Dean of Academic Affairs. Information and procedures for re-registration for current students including Vocational, undergraduate, and postgraduate program students can be found at http://www.ub.ac.id.
Please contact the Academic section of your Faculty. Please bring some copies of the diploma/transcript as needed.
A terminal is administrative registration postponement within a certain period of time. The request is submitted one month after the end of the registration period and approved by the Rector so that it is not considered as a study period; however, the students are still required to pay for tuition fees.
Please contact the the study program’ administrator.
Please fill out the required form at the Security Command Headquarters and bring along your ID Card. The form will then be submitted to the nearest Police Station to process the letter of loss. The next step is to pay IDR 75,000 to BNI and then print the new Student Identity Card at the Rectorate Building 2nd floor.
You can access the information through [http://siam.ub.ac.id]. At the beginning of Freshman admission, socialization is held by the facultyto the parents/guardian on procedure to access Student Academic Information System (SIAM) to check on study progress of the students.
Students can directly post payments at the bank. However, if the status remain the same, the students should directly report to haloselma.ub.ac.id to open the blocked system to allow Single Tuition (UKT) payment and the students can re-register.
I would like to re-register after taking leave of absence; however my account is blocked that I cannot make payment for my Single Tuition (UKT). What should I do?
Students directly process payments at the bank after checking their SIAM status. If there is still no bill and there is no UKT exemption for those on leave, please report to haloselma.ub.ac.id so the blocked system can be solved, and you can pay UKT and re-register.
Public Relations (5)
Articles can be sent to firstname.lastname@example.org email along with photos. The article will be edited by PR to be published on Prasetya Online.
The PR team will contact to provide links to related news that have been published on Prasetya Online.
About 500-800 words
Yes, they can. Prepare supporting articles and photos in landscape format sent via email to email@example.com or via WA: 0811-3716-113
Student Affairs (17)
Student organization activities are not only a means to develop or form soft skills in students but also as a facility to get the opportunity to gain various kinds of knowledge and new perspectives. Students will learn about leadership, expand networks among students/to faculty, sharpen social interaction and problem-solving. SAU is also a place for students to regenerate and channel their non-academic potential so that it can be realized through achievements at national and international levels. This also has the opportunity to improve the quality of students and appreciation from the university through awards/rewards.
There are 5 Fields OF SCP: (SCP for Exact Research (SCP-ER) or SCP for Humanities Research (SCP-HR), SCP for Entrepreneurship (SCP-E), SCP for Community Service (SCP-CS), SCP for the Application of Science and Technology (SCP-AST), and SCP for Copyrights (SCP-C)), SCP for Constructive Futuristic Ideas (SCP-CFI), SCP for Written Idea (SCP-WI), and SCP for Scientific Articles (SCP-SA).
Intra-campus student organizations in UB consist of Student Executives (SE), Student Executive Board (SEB), Student Representative Council (SRC), Student Activity Units (SAU), Department Student Associations (DSA), and Autonomous Institutions/Semi-Autonomous Institutions (AI/SAI).
Student Executive Board (SEB) is an intra-campus student organization that is an executive institution at the faculty level. In implementing its programs, SEB generally has several ministries/departments/bureaus. With the spirit of students as agents of change, SEB becomes an institution that can accommodate the aspirations of students who have the passion to make changes, in paradigms, emotional, intellectual as well as religious values.
Students with academic achievements have the same opportunity to obtain scholarships, both from those with priviledge or underpriviledged. Students may choose one of many scholarships offered. Each student is eligible only for one scholarship.
The Student Representative Council (SRC) is an on-campus student highest institution function as supervisor and controller of organizational dynamics and student aspirations on campus. Thus, SRC supervises SE and SEB.
SE is student organization at the university level. Since this organization is at the university level, its members come from different faculties usually recruited after the SE President is elected. Students who are willing to become member of theorganization have to wait for one year for member recruitment is done long before Freshman enrollment. A student will have the opportunity to become a member as at least a sophomore.
Generally, the Student Affairs Division’s task is to provide service on student administration, interests and talents, reasoning, as well as supporting students’ welfare through scholarship program at Universitas Brawijaya.
Students are not required to participate in SAU, but every student of Universitas Brawijaya is encouraged to participate in at least one SAU activity.
SCP is a forum accommodating UB students’ creativity in facilitating the achievements of students to study, develop and apply the science and technology obtained from lectures to be applied in society.
Does every proposed Student Activity Unit (SAU) activity have to be approved by the Student Affairs Division at UB?
Yes, the Student Affairs Division is responsible and has the authority to regulate every activity carried out by each SAU, such as coordinating, providing direction, monitoring, and managing the implementation of SAU activities. The Student Affairs also provides services including activity permits, dispensation letters, letters of assignment, budgets, and supporting facilities.
The Student Activity Unit stands under the auspices of the Student Affairs Division. This institution is the implementing unit for extracurricular activities at the university level. Student Activity Units are divided into 48 fields such as:
1) Reasoning: 8 SAUs
2) Sports Interest: 22 SAUs
3) Religious SAUs: 5 SAUs
4) Art Interests: 7 SAUs
6) Special Interests: 6 SAUs
The Student Activity Unit has been introduced to the Freshmen during the Introduction to Campus Life to New Students (ICLNS) every new academic year. In this activity, there “Open House SAU” event is held. In the event, students will get various kinds of information about each SAU. Students can apply directly at SAU booths provided. Interested students can also visit SAU building located on campus to participate in student activities.
Universitas Brawijaya provides various types of scholarships for outstanding students and underprivileged students. The scholarships are sourced from various stakeholders who have collaborated with UB, both from government and non-government (private) institutions. There are approximately 52 available scholarship, such as Bidikmisi/KIP-K scholarship program, the affirmation program of Dikti, Papua and West Papua, 3T, Adem. The management, registration, and selection of UB scholarships are held online and offline by the UB Student Affairs Division. For more information, please visit the link http://beasiswa.ub.ac.id/
SRC members are students who have been elected in the General Election (GE) with the requirements specified in the Rector’s Regulation.
Structurally, UB’s Student Affairs Division is under the Academic and Student Affairs Bureau led by the Vice-Rector for Student Affairs. The Vice-Rector for Student Affairs is assisted by 5 expert staff. For more information, please visit the link https://kemahasiswaan.ub.ac.id/profil/blog-staff-kemahasiswaan/
Undergraduate and Vocational students who have obtained achievements at the provincial, regional, national and international levels, can apply for awards according to the provisions of the Student Affairs Division. Submission of rewards from non-academic achievements is divided into two options, namely: 1. Talent Interest Section: Sports and Art Achievements; 2. Reasoning Section: Scientific Achievement, Creativity, and Innovation. For information regarding the reward application procedure manual, please visit the link http://kemahasiswaan.ub.ac.id/reward-mahasiswa/
Financial Affairs (2)
How do I apply for a postponement/reduction/waiver/exemption on Single Tuition (UKT)/Tuition Fee (SPP)/Contribution on Education Facility Development (SPFP)?
You can submit the application addressed to the Dean of the Faculty no later than 8 days prior to the Single Tuition (UKT) is due. You should refer to bantuankeuangan.ub.ac.id and complete the required documents stated in Rector’s Regulation no 40/ 2020.
What should I do if I miss tuition fees/ Single Tuition (UKT) payment due date and I’m behind the re-registration?
You can fill and send the Study Plan Card (KRS) application to the Academic Sub-Division at the Faculty.
UB-Care and Community Satisfaction Survey (14)
Does Universitas Brawijaya as a public institution accepts input, criticism, and suggestions from its stakeholders?
Universitas Brawijaya serves and cares about input, criticism, and suggestions that are conveyed in a good way and through the existing system in UB.
Does Universitas Brawijaya have a way or facility to accept criticism, input, and suggestions from its stakeholders?
Universitas Brawijaya since 2012 has been running a system of complaints, criticisms, suggestions through a website called e-complaint.ub.ac.id, and starting in 2020, it has changed into UB-Care, a feedback service system. All civitas academica (lecturers, employees, students), as well as outside parties, can use the website.
UB-Care (ub-care.ub.ac.id) is a system owned by UB to serve and manage feedback (appreciation, criticism, suggestions, and input) for all UB stakeholders.
Stakeholders can submit feedback (appreciation, complaints, criticisms, suggestions) via https://ub-care.ub.ac.id/ then use the email address for the acadmeic comunity, and identification number for non UB parties. Please continue by filling in biodata and write down complaints, criticisms, and suggestions. Afterwards, a complaint ticket code will be issued to be used to check/track on the complaint follow up.
a. Law of the Republic of Indonesia Number 25 the Year 2009 on Public Services Article 36 states that “Public service providers are obliged to provide complaints facilities and assign competent implementers in the management of complaints”
b. UB-Care system is meant to fulfill the quality standards applied by UB (SM-UB (SN-Dikti), SMM ISO 9001:2008, and Standard Service Excellence)
c. As consideration for improving the quality of services in all faculties and work units at UB
Will the feedback provided by stakeholders really be conveyed to the intended faculty or work unit?
The feedback that comes in will be conveyed to the Faculties or Work Units in question because UB has around 50 feedback operators spread throughout the Faculties and Work Units whose special duty is to serve and convey feedback to the leaders or officials to be responded to or to be answered.
Is Universitas Brawijaya a public institution that cares about the satisfaction of its stakeholders?
UB really cares about the satisfaction of its stakeholders or customers. This is evidenced by UB conducting a Community Satisfaction Survey (CSS) on UB’s services. In addition, UB also receives and follows up on feedback in the form of appreciation, complaints, criticisms, and suggestions through the UB-Care system.
The Community Satisfaction Survey (CSS) is an activity to measure the level of community satisfaction comprehensively with the quality of services provided by public service providers.
– KEPMENPAN No. KEP/25/M.PAN/2/2004 on General Guidelines for Compiling the Community Satisfaction Index for Service Units of Government Agencies
– PERMENPAN No. 7 of 2010 on Guidelines for Performance Assessment of Public Service Units (one of the elements assessed is CSS)
– PERMENPAN No 38 of 2012 on Guidelines for Performance Assessment of Public Service Units (one of the elements assessed is CSS)
– PERMENPAN No. 16 of 2014 Guidelines for Community Satisfaction Surveys for Public Service Providers
– PERMENPAN No. 14 of 2017 Guidelines for Community Satisfaction Surveys for Public Service Provider Units
– To determine the level of performance of service units regularly as a material for determining policies to improve the quality of public services in the future.
– The results of the Community Satisfaction Survey can be used as an illustration of the service performance of the unit concerned
CSS on the implementation of public services is carried out periodically, through the stages of planning, preparation, implementation, management, and presentation of survey results, which includes the following steps:
– Develop survey instruments
– Determine the size and technique of sampling
– Determine respondents
– Carry out surveys
– Processing survey results
– Presenting and reporting survey results
Requirements, Systems, Mechanisms, and Procedures, Service Completion Time, Service Fees / Tariffs (if any), Product Specifications for Service Types, Competence of HR / Implementers, Behavior of HR / Implementers, Complaint Handling, Facilities and Infrastructure, and Suggestions and Feedback.
All service users (students, UB lecturers, UB employees, external parties) and assessments are given to all departments, faculties, work units within UB.
All services in Faculties, Institutions, and Work Units in UB.
You should send the request letter to the Head of General Affairs and HTL UB through the Secretary of the UHTL Section in the Rectorate Building 4th Floor. The officer will check whether the building/facility is still empty or someone has borrowed it. If it not in scheduled to be used, the request can be granted. The flow of building/facility loan can be accessed through: http://buk.ub.ac.id/wp-content/uploads/2014/05/13.-SOP-Peminjaman-Gedung.pdf.
You should submit the request to the Head of UHTL, signed by the borrower and acknowledged by Vice Dean III of the faculty. The vehicle can obly be used if the request is approved.
Banners / billboards to be installed must obtain approval and a stamp from the General Section. Once the Head of the General Section approved, the banner will be stamped and allowed to be installed for a certain period of time.
What is the procedure to post information related to national/international seminars/conferences by our Faculty/Unit/Student organization to the university activities at the Official website?
Please come to the PINTER Room located in the Rectorate lobby on the 1st floor. Requirements can be accessed via [https://pidk.ub.ac.id/layanan/penayangan-kegiatan-di-website-ub/]
Please come to the PINTER Room located in the rectorate lobby on the 1st floor. As for the requirements, you can access it through [http://pidk.ub.ac.id/service/penanangan-publikasi-di-videotron/] and technical guide at [http://pidk.ub.ac.id/panduan-penyusunan-informasi/]