Academics (20)

Consequences for failing to register for administration: 1. Students who do not register for administration in the current semester are declared unregistered as students of Universitas Brawijaya and are not allowed to carry out academic and student activities in that semester. 2. Brawijaya University students who are not registered for more than 2 (two) cumulative and consecutive semesters, are declared dropouts.

Tag: students

Applications for leave of absence can be submitted online via siam.ub.ac.id. The academic section of each faculty will validate and the academic section of the rectorate will issue an approval letter by being exempt from tuition fee payments, and the study period is not counted and the approval letter can be downloaded at the students’ SIAM account. Leave of absence application submitted passed the deadline or after the stipulated date will be rejected, and the student is recommended to immediately apply for terminals and required to pay the tuition fee.

Tag: students

Changing majors must be done in the same level of education and the students must meet all the requirements. Student transfer can be done within the same faculty or between faculties. Please refer to UB Academic Handbook uploaded at: https://ub.ac.id/id/about/official-documents/ in document Number 29.

Tag: students

Leave of absence is administrative registration delay within a certain period of time, which is submitted no later than one month after the registration period and approved by the Rector as it won’t be considered as a study period and is not subjected to tuition fees.

Tag: students

A terminal is an academic leave submitted one month after the end of the registration period and approved by the Rector. A study terminal is not considered as a study period; however, students are still required to pay for tuition fees.

Tag: students

First, the students should register administratively by making payments at the designated bank through various channels. Payment method: https://selma.ub.ac.id/tata-cara-pembayaran. Students who did not re-register on the previous semester must apply for reactivation to the Rector, acknowledged by the the Faculty’s Vice Dean of Academic Affairs. Information and procedures for re-registration for current students including Vocational, undergraduate, and postgraduate program students can be found at http://www.ub.ac.id.

Tag: students

Please contact the Academic section of your Faculty. Please bring some copies of the diploma/transcript as needed.

Tag: students

You can access the information through : http://selma.ub.ac.id

Legalization of Higher Education accreditation certificates can be done in the Academic Section of Rectorate (2nd floor) by presenting colored printout of the accreditation certificate for the year the student graduated (max 3 sheets). Accreditation certificates can be downloaded from : http://bak.ub.ac.id/layanan-akademik/akreditasi-program-studi/

Tag: alumni

A terminal is administrative registration postponement within a certain period of time. The request is submitted one month after the end of the registration period and approved by the Rector so that it is not considered as a study period; however, the students are still required to pay for tuition fees.

Tag: students

Please contact the the study program’ administrator.

Tag: students

Please fill out the required form at the Security Command Headquarters and bring along your ID Card. The form will then be submitted to the nearest Police Station to process the letter of loss. The next step is to pay IDR 75,000 to BNI and then print the new Student Identity Card at the Rectorate Building 2nd floor.

Tag: students

Please report to haloselma.ub.ac.id and include your name, student number and upload the proof of payment.

You can access the information through [http://siam.ub.ac.id]. At the beginning of Freshman admission, socialization is held by the facultyto the parents/guardian on procedure to access Student Academic Information System (SIAM) to check on study progress of the students.

Tag: students

Students can directly post payments at the bank. However, if the status remain the same, the students should directly report to haloselma.ub.ac.id to open the blocked system to allow Single Tuition (UKT) payment and the students can re-register.

Tag: students

Please check: https://www.banpt.or.id/bianglala/bianglala.php

Students directly process payments at the bank after checking their SIAM status. If there is still no bill and there is no UKT exemption for those on leave, please report to haloselma.ub.ac.id so the blocked system can be solved, and you can pay UKT and re-register.

Tag: students

The information can be accessed at selma.ub.ac.id. Make sure to read the requirements for each study program carefully, especially on health requirements and High School/Vocational/ Islamic High School (MA) education background.

You can submit the letter resignation to the Rector explaining the reasons for the resignation acknowledged by students’s parents/guardian. The submission is done by sending the letterto tupusatub@ub.ac.id via email and also cc it to akademik.center@ub.ac.id

You should write a letter to the Rector explaining the reasons underlying your decision to resign.

Tag: students
Public Relations (10)

Prasetya Online is an internal media of Universitas Brawijaya (UB) which displays updated information/activities/achievements/innovations/events to UB’s civitas academica (http://prasetya.ub.ac.id/)

Buletin Prasetya is Prasetya Online which has been selected and printed and published every two weeks

Public Relations has its own page on Mimbar Online which is published every 2-3 months. Students or lecturers can express the contents of written ideas in the form of opinions or literary works such as poetry through Mimbar Online

Articles can be sent to humas@ub.ac.id email along with photos. The article will be edited by PR to be published on Prasetya Online.

The PR team will contact to provide links to related news that have been published on Prasetya Online.

About 500-800 words

Articles and photos sent to the admin will be edited and reviewed before being uploaded.

Research articles, public, community service, works of art, announcements and other forms of media related to Three Pillars of Higher Education

Yes, they can. Prepare supporting articles and photos in landscape format sent via email to humas@ub.ac.id or via WA: 0811-3716-113

Student Affairs (17)

Student organization activities are not only a means to develop or form soft skills in students but also as a facility to get the opportunity to gain various kinds of knowledge and new perspectives. Students will learn about leadership, expand networks among students/to faculty, sharpen social interaction and problem-solving. SAU is also a place for students to regenerate and channel their non-academic potential so that it can be realized through achievements at national and international levels. This also has the opportunity to improve the quality of students and appreciation from the university through awards/rewards.

Tag: students

There are 5 Fields OF SCP: (SCP for Exact Research (SCP-ER) or SCP for Humanities Research (SCP-HR), SCP for Entrepreneurship (SCP-E), SCP for Community Service (SCP-CS), SCP for the Application of Science and Technology (SCP-AST), and SCP for Copyrights (SCP-C)), SCP for Constructive Futuristic Ideas (SCP-CFI), SCP for Written Idea (SCP-WI), and SCP for Scientific Articles (SCP-SA).

Tag: students

Intra-campus student organizations in UB consist of Student Executives (SE), Student Executive Board (SEB), Student Representative Council (SRC), Student Activity Units (SAU), Department Student Associations (DSA), and Autonomous Institutions/Semi-Autonomous Institutions (AI/SAI).

Tag: students

Student Executive Board (SEB) is an intra-campus student organization that is an executive institution at the faculty level. In implementing its programs, SEB generally has several ministries/departments/bureaus. With the spirit of students as agents of change, SEB becomes an institution that can accommodate the aspirations of students who have the passion to make changes, in paradigms, emotional, intellectual as well as religious values.

Tag: students

Students with academic achievements have the same opportunity to obtain scholarships, both from those with priviledge or underpriviledged. Students may choose one of many scholarships offered. Each student is eligible only for one scholarship.

Tag: students

The Student Representative Council (SRC) is an on-campus student highest institution function as supervisor and controller of organizational dynamics and student aspirations on campus. Thus, SRC supervises SE and SEB.

Tag: students

SE is student organization at the university level. Since this organization is at the university level, its members come from different faculties usually recruited after the SE President is elected. Students who are willing to become member of theorganization have to wait for one year for member recruitment is done long before Freshman enrollment. A student will have the opportunity to become a member as at least a sophomore.

Tag: students

Generally, the Student Affairs Division’s task is to provide service on student administration, interests and talents, reasoning, as well as supporting students’ welfare through scholarship program at Universitas Brawijaya.

Tag: students

Students are not required to participate in SAU, but every student of Universitas Brawijaya is encouraged to participate in at least one SAU activity.

Tag: students

SCP is a forum accommodating UB students’ creativity in facilitating the achievements of students to study, develop and apply the science and technology obtained from lectures to be applied in society.

Tag: students

Yes, the Student Affairs Division is responsible and has the authority to regulate every activity carried out by each SAU, such as coordinating, providing direction, monitoring, and managing the implementation of SAU activities. The Student Affairs also provides services including activity permits, dispensation letters, letters of assignment, budgets, and supporting facilities.

Tag: students

The Student Activity Unit stands under the auspices of the Student Affairs Division. This institution is the implementing unit for extracurricular activities at the university level. Student Activity Units are divided into 48 fields such as:
1) Reasoning: 8 SAUs
2) Sports Interest: 22 SAUs
3) Religious SAUs: 5 SAUs
4) Art Interests: 7 SAUs
6) Special Interests: 6 SAUs

Tag: students

The Student Activity Unit has been introduced to the Freshmen during the Introduction to Campus Life to New Students (ICLNS) every new academic year. In this activity, there “Open House SAU” event is held. In the event, students will get various kinds of information about each SAU. Students can apply directly at SAU booths provided. Interested students can also visit SAU building located on campus to participate in student activities.

Tag: students

Universitas Brawijaya provides various types of scholarships for outstanding students and underprivileged students. The scholarships are sourced from various stakeholders who have collaborated with UB, both from government and non-government (private) institutions. There are approximately 52 available scholarship, such as Bidikmisi/KIP-K scholarship program, the affirmation program of Dikti, Papua and West Papua, 3T, Adem. The management, registration, and selection of UB scholarships are held online and offline by the UB Student Affairs Division. For more information, please visit the link http://beasiswa.ub.ac.id/

Tag: students

SRC members are students who have been elected in the General Election (GE) with the requirements specified in the Rector’s Regulation.

Tag: students

Structurally, UB’s Student Affairs Division is under the Academic and Student Affairs Bureau led by the Vice-Rector for Student Affairs. The Vice-Rector for Student Affairs is assisted by 5 expert staff. For more information, please visit the link https://kemahasiswaan.ub.ac.id/profil/blog-staff-kemahasiswaan/

Tag: students

Undergraduate and Vocational students who have obtained achievements at the provincial, regional, national and international levels, can apply for awards according to the provisions of the Student Affairs Division. Submission of rewards from non-academic achievements is divided into two options, namely: 1. Talent Interest Section: Sports and Art Achievements; 2. Reasoning Section: Scientific Achievement, Creativity, and Innovation. For information regarding the reward application procedure manual, please visit the link http://kemahasiswaan.ub.ac.id/reward-mahasiswa/

Tag: students
Human Resources (2)

Please refer to https://kepegawaian.ub.ac.id/layanan/tugas-belajar-ijin-belajar/

Please refer to https://kepegawaian.ub.ac.id/layanan/tugas-belajar-ijin-belajar/ for regulations, flow, and forms for study permit (for both lecturer and academic staff)

Cooperations (7)

Cooperation documents at UB are Memorandum of Understanding and Memorandum Of Agreement

The Memorandum of Understanding covers the three pillars of higher education; namely education, research, and community service.

MOA has a more detailed scope of cooperation covering the form of activities to funding.

MOU is signed by Rector of UB

MOA is signed by the Dean of the Faculty or the Head of the Institution

Partner/Applicant may submits letter of application for a MPU to the Rector or via email: kerjasama@ub.ac.id. The application guidelines can be downloaded at: http://kerjasama.ub.ac.id/en/sistem-penjaminan-mutu/sop- cooperation/

Partner/Applicant may submit a letter of application for MOA to the Dean of the Faculty or the Head of the Institution (refering to the Research and Community Service Institute (RCSI) (LPPM) FAQ – Cooperation between institutions)

Financial Affairs (6)

You can submit the application addressed to the Dean of the Faculty no later than 8 days prior to the Single Tuition (UKT) is due. You should refer to bantuankeuangan.ub.ac.id and complete the required documents stated in Rector’s Regulation no 40/ 2020.

You can fill and send the Study Plan Card (KRS) application to the Academic Sub-Division at the Faculty.

Tag: students

Tuition fees for students enrolled by independent selection enrollment program can be seen in https://selma.ub.ac.id/en/biaya-pendidikan-bagi-mahasiswa-baru-program-sarjana-yang-diterima-melalui-jalur-seleksi-mandiri-tahun-akademik-20192020/

Tuition fees for students enrolled in Vocational program can be seen at https://selma.ub.ac.id/en/uang-kuliah-tunggal-ukt-bagi-mahasiswa-baru-program-pendidikan-vokasi-ub-20192020/

Single Tuition Fee for Freshman enrolled through 2020’s the State University Entrance Selection (SNMPTN) and Joint Entrance Test for State Universities (SBMPTN) selection programs can be seen in: https://selma.ub.ac.id/en/uang-kuliah-tunggal-mahasiswa-baru-jalur-snmptn-dan-sbmptn-2020/

You can access the information via http://selma.ub.ac.id

School Visitations (8)

The school sends a request for a visit to the Rector of UB at least one month before the planned date, which contains:
– The planned date of the visit,
– The number of participants (students and accompanying teachers), and
– Contact Persons.
Then the letter is sent to humas@ub.ac.id email.

Free of charge. Schools are only advised to buy lunch (boxed rice or buffet) at UB Guest House.

Participants can tour the campus accompanied by school alumni who are currently UB students.

Acceptance of school visits are adjusted according to the agenda of UB activities. If we can’t accept the date that the school wants, we will find an alternative date, or the school can apply for a visit to one of the faculties in UB by sending a letter requesting a visit to the Dean of the Faculty.

Schools that visit UB will be given an MoU form to be signed by the Principal and UB Rector. This MoU serves as a legal umbrella for cooperation in the success of the government’s program, namely the independent campus, where in the future students can carry out activities outside the campus such as internships or work practices at their previous schools.

Materials about UB Profile (Concerning various faculties and facilities in UB) and UB Admission Selection Materials.

UB has 4 campuses. Campus I (on Jl. Veteran, Malang), Campus II in Dieng, Malang, Campus III in Kediri, and Campus IV in Jakarta (only for Postgraduates)

National selection paths: SNMPTN and SBMPTN. Independent Path: Independent Selection, Vocational, Independent Selection of Persons with Disabilities

Media (15)

Media can be invited via short message or WhatsApp or submit a proposal to the editor of the media concerned via fax/email/office address. Fax/email/office address can be found in newspapers and websites of each media. As for the WhatsApp number, each journalist can contact UB’s PR for details.

Usually we invite educational journalists such as Radar Malang, Surya, RRI, Malang Post, and Info Kampus. However, if it is felt that the event held will be of interest to the media, such as the arrival of RI I, II, Ministers/State Officials, and Innovation Expo Event, we do not limit the media who can attend the event.

Articles can be sent to email: humas@ub.ac.id and must include photos. The photo must have the right size and does not break when enlarged and sharp enough / does not blur.

Articles about innovation and achievement are usually the most sought after by the media.

It can be sent again later to the citizen journalism page. The address for sending citizen journalism editorials can be found on the newspaper page or website. As for the TV media, it can be sent with a soft copy of the video. The size and standard of the video can be seen on the media’s website.

The committee is expected not to prevent journalists from covering the event. And not to discriminate between media partners and non-partner journalists. Because all media are the same and they are both looking for news. Discrimination between media will cause social inequality and disharmony in relations with UB.

If there is an excess budget, the committee can provide food for the media crew.

If the event is held outside the city of Malang, there must be vehicles and transport assistance for the media.

If the event is held outside the city of Malang, but the invited media are limited, the committee will send articles and photos, which will then be sent by the PR admin to the journalist group.

You can contact UB Public Relations to get help with the problem. This effort can be done through the right of reply of media.

Contacts for national media can be obtained by contacting UB’s PR.

If you serious about publishing it, you can submit an advertorial to us

Each media has a different nominal value for different advetorials. For the amount, please contact the financial treasurer of UB’s public relations. Advertorial funds are provided by the event organizers and not provided by public relations. Unless there is a certain agreement with UB’s PR.

For UKM Press or UB students, please submit a proposal first, accompanied by a list of questions. The PR team will schedule and assist to conduct the Interview. The list of questions will be submitted to the secretary of the rector or the secretary of the vice rector to be studied first.

Public Relations does not provide honorarium for writers

Write a letter of submission addressed to the Rector, the letter will be directed to the Head of the Archives and Public Relations subdivision.

After the advertorial is published, the media must complete the SPJ (accountabilities) administration such as invoice, proof of presentation, and invoice (if any) then a receipt will be made from UB which must be signed and stamped by the media. After the administration is complete, the disbursement can be done.

We are currently focused on active students first. If you are already alumni, please backup your data immediately to avoid data loss.

Tag: alumni
Research and Community Services (2)

Please come to UB’s Expertise Business Entity (EBE) in UB’s old rectorate building, or you can go directly to the Department/Study Program in UB according to the type of expertise needed.

Please come to the UB Research and Community Service Institute (RCSI) in the Joint Building on the 6-7th floor or to the Faculty’s Board of Research and Community Service (BRCS) in each faculty in UB according to the field of activity to be carried out.

Procurements (6)

LPSE or Electronic Procurement Service is an information technology management service to facilitate the implementation of electronic procurement of goods/services. In carrying out the procurement of goods/services electronically, LPSE also serves the registration of providers of goods and services domiciled in the work area concerned.

Electronic procurement of goods/services is intended to increase transparency and accountability, improve market access and fair business competition, improve the efficiency level of the procurement process, support monitoring and auditing processes and fulfill the need for access to real time information in order to realize clean and good government in the procurement of goods / government services.

The legal basis for the establishment of Electronic Procurement Services is Article 73 of PP Number 16 of 2018 concerning Government Procurement of Goods/Services, whose operational technical provisions are regulated by LKPP Institution Regulation Number 14 of 2018 concerning Electronic Procurement Services. Electronic Procurement Services in implementing the service system for the procurement of goods/services electronically are also required to meet the requirements as stipulated in Law Number 11 of 2008 concerning Information and Electronic Transactions.

SPSE or Electronic Procurement System is an e-Procurement application developed by the Directorate of Electronic Procurement System Development – LKPP to be used by Electronic Procurement Services in all K/L/PD. This application was developed in the spirit of national efficiency so that it does not require a license fee, neither the SPSE license itself nor the supporting software.

The services available in the SPSE are tenders whose operational technical provisions are regulated by LKPP Institution Regulation Number 9 of 2018 concerning E-Tendering Procedures. In addition, LKPP also provides an Electronic Catalog (e-Catalogue) facility which is an electronic information system that contains lists, types, technical specifications and prices of certain goods from various providers of government goods/services, an online audit process (e-Audit), and procedures. how to purchase goods/services through an electronic catalog (e-Purchasing).

Applications to participate in the auction can be accessed via: procurement.ub.ac.id

UB-Care and Community Satisfaction Survey (14)

Universitas Brawijaya serves and cares about input, criticism, and suggestions that are conveyed in a good way and through the existing system in UB.

Universitas Brawijaya since 2012 has been running a system of complaints, criticisms, suggestions through a website called e-complaint.ub.ac.id, and starting in 2020, it has changed into UB-Care, a feedback service system. All civitas academica (lecturers, employees, students), as well as outside parties, can use the website.

UB-Care (ub-care.ub.ac.id) is a system owned by UB to serve and manage feedback (appreciation, criticism, suggestions, and input) for all UB stakeholders.

Stakeholders can submit feedback (appreciation, complaints, criticisms, suggestions) via https://ub-care.ub.ac.id/ then use the email address for the acadmeic comunity, and identification number for non UB parties. Please continue by filling in biodata and write down complaints, criticisms, and suggestions. Afterwards, a complaint ticket code will be issued to be used to check/track on the complaint follow up.

a. Law of the Republic of Indonesia Number 25 the Year 2009 on Public Services Article 36 states that “Public service providers are obliged to provide complaints facilities and assign competent implementers in the management of complaints”
b. UB-Care system is meant to fulfill the quality standards applied by UB (SM-UB (SN-Dikti), SMM ISO 9001:2008, and Standard Service Excellence)
c. As consideration for improving the quality of services in all faculties and work units at UB

The feedback that comes in will be conveyed to the Faculties or Work Units in question because UB has around 50 feedback operators spread throughout the Faculties and Work Units whose special duty is to serve and convey feedback to the leaders or officials to be responded to or to be answered.

UB really cares about the satisfaction of its stakeholders or customers. This is evidenced by UB conducting a Community Satisfaction Survey (CSS) on UB’s services. In addition, UB also receives and follows up on feedback in the form of appreciation, complaints, criticisms, and suggestions through the UB-Care system.

The Community Satisfaction Survey (CSS) is an activity to measure the level of community satisfaction comprehensively with the quality of services provided by public service providers.

– KEPMENPAN No. KEP/25/M.PAN/2/2004 on General Guidelines for Compiling the Community Satisfaction Index for Service Units of Government Agencies
– PERMENPAN No. 7 of 2010 on Guidelines for Performance Assessment of Public Service Units (one of the elements assessed is CSS)
– PERMENPAN No 38 of 2012 on Guidelines for Performance Assessment of Public Service Units (one of the elements assessed is CSS)
– PERMENPAN No. 16 of 2014 Guidelines for Community Satisfaction Surveys for Public Service Providers
– PERMENPAN No. 14 of 2017 Guidelines for Community Satisfaction Surveys for Public Service Provider Units

– To determine the level of performance of service units regularly as a material for determining policies to improve the quality of public services in the future.
– The results of the Community Satisfaction Survey can be used as an illustration of the service performance of the unit concerned

CSS on the implementation of public services is carried out periodically, through the stages of planning, preparation, implementation, management, and presentation of survey results, which includes the following steps:
– Develop survey instruments
– Determine the size and technique of sampling
– Determine respondents
– Carry out surveys
– Processing survey results
– Presenting and reporting survey results

Requirements, Systems, Mechanisms, and Procedures, Service Completion Time, Service Fees / Tariffs (if any), Product Specifications for Service Types, Competence of HR / Implementers, Behavior of HR / Implementers, Complaint Handling, Facilities and Infrastructure, and Suggestions and Feedback.

All service users (students, UB lecturers, UB employees, external parties) and assessments are given to all departments, faculties, work units within UB.

All services in Faculties, Institutions, and Work Units in UB.

General (9)

The guest fills out the guest book and submits an identity card (ID card/driver’s license) to the reception. The receptionist then gives an identification card as a guest and leads him to the secretariat. The secretariat asks the purpose of the visit and then reports to the top management. Ifthe top management decides to welcome the guest, the secretariat will lead the way; otherwise, he will not be able to meet the top management. After completing the meeting, the guest is directed to take the ID card at the reception. This procedure can be accessed through: http://buk.ub.ac.id/wp-content/uploads/2014/05/02.-SOP-Penerimaan-Tamu.pdf.

You should write the request to the Head of Property. The warehouse staff will check the availability of the items requested. If it is available, it will be submitted to the applicant; otherwise, it will be held according to the request. The flow can be downloaded from http://buk.ub.ac.id/wp-content/uploads/2015/07/20.-SOP-ATK.pdf

You should send the request letter to the Head of General Affairs and HTL UB through the Secretary of the UHTL Section in the Rectorate Building 4th Floor. The officer will check whether the building/facility is still empty or someone has borrowed it. If it not in scheduled to be used, the request can be granted. The flow of building/facility loan can be accessed through: http://buk.ub.ac.id/wp-content/uploads/2014/05/13.-SOP-Peminjaman-Gedung.pdf.

You should submit the request to the Head of UHTL, signed by the borrower and acknowledged by Vice Dean III of the faculty. The vehicle can obly be used if the request is approved.

Tag: students

The applicant can submit the request to the Head of UHTL at least 1 day in advance. If the vehicle is not used, the vehicle coordinator will prepare the vehicle and driver needs according to the disposition of the superior. When the vehicle is all used, the application cannot be served. The flow of official vehicle borrowing can be accessed through: http://buk.ub.ac.id/wp-content/uploads/2015/07/14.-SOP-Peminjaman-Kendaraan.pdf

Banners / billboards to be installed must obtain approval and a stamp from the General Section. Once the Head of the General Section approved, the banner will be stamped and allowed to be installed for a certain period of time.

It has been stipulated through Rector’s Regulation No. 67 of 2018. Within working hours, it is free of charge. When it is used outside working hours, the fee is adjusted through the Regulation. 40 seater bus (new) 40: Rp. 1,200,000/day, 50 seater bus : Rp. 1,000,000/day, 30 seater bus : Rp. 800,000/day, 29 seater bus non AC : Rp. 500,000/day. Driver expense and fuel allowance should be fulfilled by the user.

Please come to the PINTER Room located in the Rectorate lobby on the 1st floor. Requirements can be accessed via [https://pidk.ub.ac.id/layanan/penayangan-kegiatan-di-website-ub/]

Please come to the PINTER Room located in the rectorate lobby on the 1st floor. As for the requirements, you can access it through [http://pidk.ub.ac.id/service/penanangan-publikasi-di-videotron/] and technical guide at [http://pidk.ub.ac.id/panduan-penyusunan-informasi/]